{"absolute_url":"https://job-boards.greenhouse.io/wpp/jobs/8890386002","data_compliance":[{"type":"gdpr","requires_consent":false,"requires_processing_consent":false,"requires_retention_consent":false,"retention_period":null,"demographic_data_consent_applies":false}],"internal_job_id":6560591002,"location":{"name":"Tokyo, Japan"},"metadata":null,"id":8890386002,"updated_at":"2026-10-15T21:48:43-04:00","requisition_id":"11816","title":"VML \u0026 Ogilvy | Executive Assistant, Japan","company_name":"WPP","first_published":"2026-10-15T21:48:43-04:00","language":"en","application_deadline":null,"content":"\u0026lt;div class=\u0026quot;content-intro\u0026quot;\u0026gt;\u0026lt;p\u0026gt;\u0026lt;strong\u0026gt;WPP is the trusted growth partner for the world’s leading brands.\u0026amp;nbsp;\u0026lt;/strong\u0026gt;\u0026lt;/p\u0026gt;\n\u0026lt;p\u0026gt;\u0026lt;strong\u0026gt;We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel in a single company – powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth.\u0026amp;nbsp;\u0026lt;/strong\u0026gt;\u0026lt;br\u0026gt;\u0026lt;strong\u0026gt;\u0026amp;nbsp;\u0026lt;/strong\u0026gt;\u0026lt;br\u0026gt;\u0026lt;strong\u0026gt;We work with the world\u0026#39;s most valuable brands and have global reach across 100+ markets, with deep local expertise.\u0026lt;/strong\u0026gt;\u0026lt;br\u0026gt;\u0026lt;strong\u0026gt;\u0026amp;nbsp;\u0026lt;/strong\u0026gt;\u0026lt;br\u0026gt;\u0026lt;strong\u0026gt;Our people are the key to our success. We\u0026#39;re committed to fostering a culture of creativity, belonging and continuous learning, attracting and developing the brightest talent, and providing exciting career opportunities that help our people grow.\u0026amp;nbsp;\u0026lt;/strong\u0026gt;\u0026lt;br\u0026gt;\u0026lt;strong\u0026gt;\u0026amp;nbsp;\u0026lt;/strong\u0026gt;\u0026lt;br\u0026gt;\u0026lt;strong\u0026gt;For more information, visit \u0026lt;a href=\u0026quot;https://eur02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwpp.com%2F\u0026amp;amp;data=05%7C02%7CErica.Durr%40wpp.com%7C9bf4566a65bc46a48ac008de749116ea%7C150b5e663d884dee83f6ed149b727a00%7C0%7C0%7C639076363668176216%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C\u0026amp;amp;sdata=Q9juosud56XGLThSFZ1NpPZd6FXpJPxV74OeRZWoh%2B4%3D\u0026amp;amp;reserved=0\u0026quot; target=\u0026quot;_blank\u0026quot;\u0026gt;WPP.com.\u0026lt;/a\u0026gt;\u0026lt;/strong\u0026gt;\u0026lt;br\u0026gt;\u0026lt;strong\u0026gt;\u0026amp;nbsp;\u0026lt;/strong\u0026gt;\u0026lt;/p\u0026gt;\u0026lt;/div\u0026gt;\u0026lt;p\u0026gt;\u0026lt;strong\u0026gt;Position Title\u0026lt;/strong\u0026gt;\u0026lt;/p\u0026gt;\n\u0026lt;p\u0026gt;Executive Assistant, WPP Creative Japan\u0026lt;/p\u0026gt;\n\u0026lt;p\u0026gt;\u0026amp;nbsp;\u0026lt;/p\u0026gt;\n\u0026lt;p\u0026gt;\u0026lt;strong\u0026gt;Location\u0026lt;/strong\u0026gt;\u0026lt;/p\u0026gt;\n\u0026lt;p\u0026gt;Tokyo, Japan\u0026lt;/p\u0026gt;\n\u0026lt;p\u0026gt;\u0026amp;nbsp;\u0026lt;/p\u0026gt;\n\u0026lt;p\u0026gt;\u0026lt;strong\u0026gt;Reporting To\u0026lt;/strong\u0026gt;\u0026lt;/p\u0026gt;\n\u0026lt;p\u0026gt;WPP Creative, Japan CEO\u0026lt;/p\u0026gt;\n\u0026lt;p\u0026gt;\u0026amp;nbsp;\u0026lt;/p\u0026gt;\n\u0026lt;p\u0026gt;\u0026lt;strong\u0026gt;About WPP Creative Japan\u0026lt;/strong\u0026gt;\u0026lt;/p\u0026gt;\n\u0026lt;p\u0026gt;WPP Creative Japan is part of the global WPP network, bringing together world-class creative, strategy, content, production, and integrated marketing capabilities to deliver transformative solutions for leading clients in Japan and globally.\u0026lt;/p\u0026gt;\n\u0026lt;p\u0026gt;As our business continues to evolve toward a more integrated, fast-paced, and collaborative operating model, we are seeking a highly capable Executive Assistant who can support senior leadership while proactively helping the organization operate smoothly across functions and teams.\u0026lt;/p\u0026gt;\n\u0026lt;p\u0026gt;\u0026amp;nbsp;\u0026lt;/p\u0026gt;\n\u0026lt;p\u0026gt;\u0026lt;strong\u0026gt;Role Overview\u0026lt;/strong\u0026gt;\u0026lt;/p\u0026gt;\n\u0026lt;p\u0026gt;The Executive Assistant will provide high-level administrative and operational support to senior leadership within WPP Creative Japan. Initially, the role will support the WPP Creative Lead, Senior Finance Director, and Managing Director; however, the scope and leadership coverage may evolve depending on business priorities and organizational structure.\u0026lt;/p\u0026gt;\n\u0026lt;p\u0026gt;This role goes beyond traditional executive support. We are looking for someone with a strong “can-do” attitude who is comfortable operating in a dynamic international environment and willing to step in wherever support is needed. The ideal candidate is highly organized, detail-oriented, proactive, and capable of handling a broad range of responsibilities across scheduling, communication, coordination, events, internal operations, and stakeholder management.\u0026lt;/p\u0026gt;\n\u0026lt;p\u0026gt;The successful candidate will play an important role in ensuring leadership effectiveness and helping the broader organization run efficiently.\u0026lt;/p\u0026gt;\n\u0026lt;p\u0026gt;\u0026amp;nbsp;\u0026lt;/p\u0026gt;\n\u0026lt;p\u0026gt;\u0026amp;nbsp;\u0026lt;/p\u0026gt;\n\u0026lt;p\u0026gt;\u0026amp;nbsp;\u0026lt;/p\u0026gt;\n\u0026lt;p\u0026gt;\u0026lt;strong\u0026gt;Key Responsibilities\u0026lt;/strong\u0026gt;\u0026lt;/p\u0026gt;\n\u0026lt;p\u0026gt;\u0026lt;strong\u0026gt;\u0026amp;nbsp;\u0026lt;/strong\u0026gt;\u0026lt;/p\u0026gt;\n\u0026lt;p\u0026gt;Executive Support\u0026lt;/p\u0026gt;\n\u0026lt;ul\u0026gt;\n\u0026lt;li\u0026gt;Manage complex calendars, meeting coordination, and scheduling across multiple senior stakeholders and time zones\u0026lt;/li\u0026gt;\n\u0026lt;li\u0026gt;Coordinate internal and external meetings, including leadership meetings and client meetings\u0026lt;/li\u0026gt;\n\u0026lt;li\u0026gt;Arrange domestic and international business travel, accommodations, and itineraries\u0026lt;/li\u0026gt;\n\u0026lt;li\u0026gt;Support expense processing, invoice coordination, and administrative documentation\u0026lt;/li\u0026gt;\n\u0026lt;li\u0026gt;Prepare meeting materials, agendas, minutes, and follow-up actions as required\u0026lt;/li\u0026gt;\n\u0026lt;li\u0026gt;Help prioritize and manage incoming requests and communications for senior leaders\u0026lt;/li\u0026gt;\n\u0026lt;/ul\u0026gt;\n\u0026lt;p\u0026gt;\u0026amp;nbsp;\u0026lt;/p\u0026gt;\n\u0026lt;p\u0026gt;Leadership \u0026amp;amp; Organizational Support\u0026lt;/p\u0026gt;\n\u0026lt;ul\u0026gt;\n\u0026lt;li\u0026gt;Support preparation and coordination of Townhall meetings, Exco meetings, leadership offsites, and internal communications\u0026lt;/li\u0026gt;\n\u0026lt;li\u0026gt;Coordinate cross-functional activities across departments and agencies within WPP\u0026lt;/li\u0026gt;\n\u0026lt;li\u0026gt;Assist with presentation preparation, document formatting, and reporting materials\u0026lt;/li\u0026gt;\n\u0026lt;li\u0026gt;Provide operational and logistical support for internal initiatives and business projects\u0026lt;/li\u0026gt;\n\u0026lt;li\u0026gt;Welcome and coordinate client visits and executive hospitality arrangements\u0026lt;/li\u0026gt;\n\u0026lt;li\u0026gt;Proactively identify and support operational gaps or tasks that may not clearly sit within a single function\u0026lt;/li\u0026gt;\n\u0026lt;/ul\u0026gt;\n\u0026lt;p\u0026gt;\u0026amp;nbsp;\u0026lt;/p\u0026gt;\n\u0026lt;p\u0026gt;Communication \u0026amp;amp; Stakeholder Management\u0026lt;/p\u0026gt;\n\u0026lt;ul\u0026gt;\n\u0026lt;li\u0026gt;Communicate professionally and effectively with both Japanese and international stakeholders\u0026lt;/li\u0026gt;\n\u0026lt;li\u0026gt;Maintain a high level of confidentiality, discretion, and professionalism at all times\u0026lt;/li\u0026gt;\n\u0026lt;li\u0026gt;Build strong working relationships across multiple teams and seniority levels\u0026lt;/li\u0026gt;\n\u0026lt;/ul\u0026gt;\n\u0026lt;p\u0026gt;\u0026amp;nbsp;\u0026lt;/p\u0026gt;\n\u0026lt;p\u0026gt;Qualifications \u0026amp;amp; Experience\u0026lt;/p\u0026gt;\n\u0026lt;ul\u0026gt;\n\u0026lt;li\u0026gt;5+ years of experience as an Executive Assistant, Administrative Assistant, Office Manager, or similar role within an international company or fast-paced environment\u0026lt;/li\u0026gt;\n\u0026lt;li\u0026gt;Experience supporting multiple senior executives simultaneously preferred\u0026lt;/li\u0026gt;\n\u0026lt;li\u0026gt;Strong organizational and multitasking abilities with excellent attention to detail\u0026lt;/li\u0026gt;\n\u0026lt;li\u0026gt;Ability to manage competing priorities and work independently with minimal supervision\u0026lt;/li\u0026gt;\n\u0026lt;li\u0026gt;Strong interpersonal and communication skills\u0026lt;/li\u0026gt;\n\u0026lt;li\u0026gt;Comfortable working in a matrixed and evolving organization\u0026lt;/li\u0026gt;\n\u0026lt;li\u0026gt;High level of ownership, flexibility, and problem-solving mindset\u0026lt;/li\u0026gt;\n\u0026lt;li\u0026gt;Proficiency in Microsoft Office, Google Workspace, and common collaboration tools\u0026lt;/li\u0026gt;\n\u0026lt;/ul\u0026gt;\n\u0026lt;p\u0026gt;\u0026amp;nbsp;\u0026lt;/p\u0026gt;\n\u0026lt;p\u0026gt;Language Requirements\u0026lt;/p\u0026gt;\n\u0026lt;ul\u0026gt;\n\u0026lt;li\u0026gt;Native-level Japanese proficiency\u0026lt;/li\u0026gt;\n\u0026lt;li\u0026gt;Business-level English proficiency required (comfortable communicating with global stakeholders in both written and spoken English)\u0026lt;/li\u0026gt;\n\u0026lt;/ul\u0026gt;\n\u0026lt;p\u0026gt;\u0026amp;nbsp;\u0026lt;/p\u0026gt;\n\u0026lt;p\u0026gt;Preferred Attributes\u0026lt;/p\u0026gt;\n\u0026lt;ul\u0026gt;\n\u0026lt;li\u0026gt;Positive, proactive, and collaborative mindset\u0026lt;/li\u0026gt;\n\u0026lt;li\u0026gt;Strong sense of discretion and professionalism\u0026lt;/li\u0026gt;\n\u0026lt;li\u0026gt;Ability to remain calm under pressure and adapt to changing priorities\u0026lt;/li\u0026gt;\n\u0026lt;li\u0026gt;Service-oriented attitude with willingness to support beyond formal job scope when needed\u0026lt;/li\u0026gt;\n\u0026lt;li\u0026gt;Experience in advertising, media, creative, consulting, or other fast-paced professional services environments is a plus\u0026lt;/li\u0026gt;\n\u0026lt;/ul\u0026gt;\u0026lt;div class=\u0026quot;content-conclusion\u0026quot;\u0026gt;\u0026lt;p\u0026gt;\u0026lt;strong\u0026gt;We believe the best work happens when we\u0026#39;re together, fostering creativity, collaboration, and connection. That\u0026#39;s why we’ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.\u0026lt;/strong\u0026gt;\u0026lt;/p\u0026gt;\n\u0026lt;p\u0026gt;\u0026lt;strong\u0026gt;WPP is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.\u0026lt;/strong\u0026gt;\u0026lt;/p\u0026gt;\n\u0026lt;h4\u0026gt;\u0026lt;strong\u0026gt;Please read our Privacy Notice (\u0026lt;a href=\u0026quot;https://www.wpp.com/en/careers/wpp-privacy-policy-for-recruitment\u0026quot;\u0026gt;https://www.wpp.com/en/careers/wpp-privacy-policy-for-recruitment\u0026lt;/a\u0026gt;) for more information on how we process the information you provide.\u0026lt;/strong\u0026gt;\u0026lt;/h4\u0026gt;\u0026lt;/div\u0026gt;","departments":[{"id":4060810002,"name":"Administration, Facilities \u0026 Support","child_ids":[],"parent_id":null}],"offices":[{"id":4016669002,"name":"Japan ","location":null,"child_ids":[4040347002],"parent_id":4040335002}],"ai_disclaimer":null,"include_ai_disclaimer":null,"ai_opt_out_request_url":null}